Document Intake Commands
FundAdmin AI provides two Document Intake commands that handle the initial ingestion of fund documents received from GP portals and fund admin emails. This category automates document classification, prioritization, reconciliation, and action item generation — replacing manual sorting workflows with a structured intake pipeline.
These commands are designed for fund administrators processing batches of incoming documents from GP portals, LPs managing multiple fund relationships, and back-office teams handling high-volume document receipt.
/fund ingest
Description: Scans a folder of mixed PDF documents downloaded from GP portals, auto-classifies each document into one of 12 document types with a confidence score, processes documents in priority order (capital calls first), auto-reconciles matching document pairs, and generates a consolidated ingest report with prioritized action items.
Usage
/fund ingest <folder>Inputs
| Parameter | Type | Required | Description |
|---|---|---|---|
folder | Folder path | Yes | Path to a folder containing one or more PDF documents from GP portals (mixed document types accepted) |
Output
Generates INGEST-REPORT-[fund]-[date].md containing:
- Ingest Summary -- total documents scanned, documents successfully classified, documents requiring manual review, total action items generated
- Document Classification Log -- for each document: filename, classified type, confidence score (0-100%), key extracted metadata (fund name, date, amount, investor), and classification rationale
- 12 Document Types Recognized -- Capital Call Notice, Distribution Notice, Capital Account Statement, Schedule K-1, GP Quarterly Update, LP Financial Statement, NAV Statement, Audited Financial Statements, Side Letter, Subscription Agreement, Amendment / Consent Request, and Other / Unclassified
- Processing Priority Queue -- documents sorted by urgency: (1) Capital Calls with deadlines, (2) Distribution Notices with payment dates, (3) Consent / Amendment Requests with deadlines, (4) Periodic Statements, (5) Reference Documents
- Auto-Reconciliation Results -- matching pairs automatically identified (e.g., capital call notice matched to prior capital account statement, distribution notice matched to waterfall schedule), discrepancies between matched pairs flagged
- Low-Confidence Flags -- documents where confidence score is below 75%, with alternative classifications considered and recommended manual review steps
- Action Items -- prioritized list of required actions: wire transfers due, consents to execute, documents to file, follow-ups to send, items requiring review by legal counsel or senior management
- Filing Recommendations -- suggested folder structure for each document under
reviews/{fund-name-slug}/{YYYY-MM-DD}/with appropriate subfolder (capital calls, distributions, statements, compliance, correspondence)
Example
/fund ingest ~/Downloads/gp-portal-batch-2025-03//fund ingest /documents/fund-iii/incoming/march-2025/Related Commands
/fund ingest-email-- parse fund admin emails and classify attachments/fund review-capital-call-- deep review of a specific capital call notice after intake/fund review-distribution-notice-- deep review of a specific distribution notice after intake/fund reconcile-- cross-document reconciliation after intake is complete
/fund ingest-email
Description: Parses fund administration emails (provided as .eml files or pasted text), extracts contextual information from the email body (deadlines, amounts, fund names, instructions), classifies and reviews all attachments, cross-validates email claims against document content to catch mismatches that can indicate fraud or errors, and generates a prioritized action item list.
Usage
/fund ingest-email <file>Inputs
| Parameter | Type | Required | Description |
|---|---|---|---|
file | File path | Yes | Email file (.eml format) or a plain text file containing pasted email content including body and attachment references (PDF, .eml, or TXT) |
Output
Generates EMAIL-INGEST-[fund]-[date].md containing:
- Email Summary -- sender, recipient, date/time, subject, fund(s) referenced, key financial figures mentioned, deadlines extracted
- Body Content Extraction -- structured extraction of: fund name, capital call or distribution amount, payment due date, wire instructions, account details, consent deadlines, investor-specific instructions, and any explicit or implicit urgency signals
- Attachment Classification -- each attachment classified by document type with confidence score and key metadata extracted (same 12-type taxonomy as
/fund ingest) - Cross-Validation Results -- automated comparison of email body claims vs. document content:
- Amount in email body vs. amount in attached capital call notice
- Wire instructions in email vs. wire instructions in attached document (mismatch = fraud indicator)
- Deadline in email vs. deadline in attached document
- Fund name in email vs. fund name in attached document
- Sender domain vs. known GP domain (unexpected sender = flag)
- Fraud / Mismatch Indicators -- HIGH / MEDIUM / LOW flag for any cross-validation discrepancy, with specific field-level detail on what differs and recommended escalation steps
- Sender Authentication Notes -- whether the sending domain matches known GP or fund admin contact on file, reply-to address analysis, any spoofing indicators
- Prioritized Action Items -- ordered list of required actions derived from both email body and document content, with deadlines, amounts, responsible parties, and escalation requirements
- Filing Recommendations -- suggested storage location for email record and each attachment
Example
/fund ingest-email capital-call-notice-email-2025-03-15.eml/fund ingest-email fund-admin-quarterly-email.txtRelated Commands
/fund ingest-- scan a full folder of documents from a GP portal/fund review-capital-call-- deep review of a capital call notice extracted from the email/fund wire-verify-- payment anomaly detection when wire instructions are present/fund kyc-tracker-- track KYC documents received via email intake